welcome to XRM blog

Keep in touch with latest CRM/ERP articles

To remain competitive your organisation must be efficient across the business process spectrum. To do so you need to take sound decisions based on a balance between the cost and risk. To do so you will be heavily dependent on your content management in itself needs...

image
Blog

How to get Records Count for Multiple Entities Through Web API

By Ishaan Sheikh on 2/1/2021
Microsoft Dynamics stores records for entities, and there could be number of records in one entity. Suppose, there is a scenario where you want to loop through all of the records in multiple entities, so you may need to fetch the total record counts in those number of entities to get the idea of the records in those entities.  

This can be done fairly easily through Web API even if you are not a developer. Below is the one-line API call which lets you fetch the total records count for multiple entities in one-go: 

/api/data/v9.1/RetrieveTotalRecordCount(EntityNames=['logical_name_1','logical_name_2', ...]) 

For Example:

https://xrmlabs1.crm8.dynamics.com/api/data/v9.1/RetrieveTotalRecordCount(EntityNames=['account','contact','opportunity','lead'])

Just paste that API call in your web browser and you can use a decent JSON formatter to easily take a look at the total record counts for all the entities mentioned in the API. It should look something like this: 

Formatted JSON: 

{  "@odata.context":"https://xrmlabs1.crm8.dynamics.com/api/data/v9.1/$metadata#Microsoft.Dynamics.CRM.RetrieveTotalRecordCountResponse", 

   "EntityRecordCountCollection":{ 

      "Count":4, 

      "IsReadOnly":false, 

      "Keys":[ 

         "account", 

         "contact", 

         "opportunity", 

         "lead" 

      ], 

      "Values":[ 

         97, 

         216, 

         87, 

         21 

      ] 

   } 

} 


In the above example, key named Keys will store all the entities you pass in your API call and key named Values will store all the records count for respective entities. 

Javascript
Dynamics CRM
Dynamics 365
Javascript
web-api
Blog Calendar
Blog Calendar List
2021 Sep  3  2
2021 Aug  7  4
2021 Jul  12  4
2021 Jun  49  6
2021 May  12  2
2021 Apr  26  3
2021 Mar  30  5
2021 Feb  78  7
2021 Jan  138  9
2020 Dec  62  7
2020 Sep  38  3
2020 Aug  120  3
2020 Jul  68  1
2020 Jun  29  3
2020 Apr  16  3
2020 Mar  11  2
2020 Feb  23  5
2020 Jan  23  7
2019 Dec  15  4
2019 Nov  12  1
2019 Jan  33  3
2018 Dec  36  4
2018 Nov  66  3
2018 Oct  12  3
2018 Sep  463  11
2018 Aug  6  2
2018 Jun  11  1
2018 Jan  58  2
2017 Sep  565  5
2017 Aug  17  1
2017 Jul  17  2
2017 Jun  54  2
2017 May  21  1
2017 Apr  33  2
2017 Mar  120  4
2017 Feb  483  4
2016 Dec  185  3
2016 Nov  449  8
2016 Oct  256  10
2016 Sep  367  6
2016 Aug  39  1
2016 Jun  1797  6
2016 May  104  3
2016 Jan  71  2
2015 Dec  392  6
2015 Nov  4  1
2015 Oct  13  1
2015 Sep  1399  6
2015 Aug  13  1
2015 Jul  127  2
2015 Jun  10  1
2015 May  20  1
2015 Apr  28  3
2015 Mar  78  3
2015 Jan  5284  4
2014 Dec  17  1
2014 Nov  2231  4
2014 Oct  64  1
2014 Sep  106  2
2014 Aug  4879  1
2014 Jul  46  2
2014 Apr  2492  12
2014 Mar  295  19
2014 Feb  241  8
2014 Jan  1510  16
2013 Dec  21  2
2013 Nov  662  2
2013 Oct  252  3
2013 Sep  11  1
2013 Aug  38  3
2013 Jul  209  1
2013 Apr  50  6
2013 Mar  1962  10
2013 Feb  312  4
2013 Jan  273  2
2012 Nov  39  2
2012 Oct  464  10
Tag Cloud
Interested in our services? Still not sure about project details? get a quote