AI-Enabled Email Template Generation
Executive Summary
One of our clients, ABC, based in Australia, used a customized online web CRM system that required employees to create and send various emails daily. These emails addressed multiple topics, including internal communications and client messages regarding sales, product updates, promotions, etc.
Problems faced by Client:
Creating multiple email bodies daily by employees, with only recipient names changed or a few minor information, proved time-consuming for employees. Many employees and managers were required to draft similar emails frequently, such as leave requests, status updates, and client sales & product communications. This repetitive manual process led to the following:
• More Time consumption
• Sometime Inconsistent formatting
• Mostly Repetitive work
• Increased chances of human error
Proposed Solutions:
The AI-powered text generation feature simplifies email drafting by allowing users to input a keyword (e.g., "Leave request email"). The system then automatically generates a well-structured and professional email body within seconds, ensuring clarity, consistency, and professionalism in every communication.
How It Works
1. The user enters a keyword, such as "Leave request email," in the designated text field. The more specific the input keywords and details, such as dates and reasons for taking leave, the more accurate and customized the generated email body will be.
2. They click the "Auto Generate" button.
3. The AI processes the input and instantly generates a complete email body.
4. The user can review, edit, and send the email as needed.
Technologies Used
• Artificial Intelligence
• strong> Dot Net Nuke
• JQuery/Javascript
Client Benefits:
Time Efficiency Saves time by generating emails instantly.
Reduced Effort: Eliminates the need to compose repetitive emails manually.
Consistency: Ensures professional and standardized formatting.
User-Friendly: Simple interface with a seamless experience.
Implementing AI-driven email generation has significantly enhanced productivity, particularly in HR, administration, and client-facing roles. Organizations utilizing this feature have reported a substantial reduction in the time spent drafting emails, enabling employees to redirect their focus toward more strategic tasks. This innovation represents a significant advancement in intelligent automation, optimizing workplace efficiency through AI-powered solutions.